Sealed Tenders for Software for College Office automation are sought from vendors having prior experience and expertise. The software should contain the following features:
Student Information system
- Admission with Students Master and admission fees collection
- Admission Cancellation/ TC/ Stream/ Subject Change Control
- Regular fees collection and refund
- Fees Enquiry
- Defaulter’s list
- Concession Monitoring
- Full University Registration Process and Reports
- Form Fill-up and marks entry
- Attendance recording and reporting (Daily, Monthly/ Year-wise)
- Reports on Student details/ register
- Reports of various categories: General/ SC/ ST/ OBC-A/ OBC-B/ PH/ Minority/ Gender
- Railway concession
- Library Clearance
- Various Internal and External reports with feature to export selected data to MS- Excel
- Searching for Students with various combinations
- Open system to create subject combination group and fee group and interlinking them
- Locking/ Unlocking Student Data as per user’s choice
Account Information System
- Ledger and Group Ledger creation
- Receipt/ Payment/ Contra/ Journal and Adjustment entries and controls with searching
- Supplier/ Vendor monitoring
- Cash and Bank Books
- Ledger reports
- Receipt- payment reports
- Income-Expenditure reports
- Trial Balance Reports
- Schedule defining and schedule report
- Depreciation Calculation
- Balance Sheet
- Special Feature to automatically integrate with Fees Collection/ Refund which should reflect the accounts without any posting
- Budgeting and Fund Allocation
Payroll Information System
- All staff profile details, group by type/ Category etc
- Generation of Pay bill data and pay bill report. Pay bill Generation should automatically consider HAR (with / without spouse declaration), DA calculation with given percentage, PF Calculation with given formulae.
- Scope of final adjustment of pay bill data, if required
- Creating different dedication heads and assigning their master data
- Generation of deduction values per month with master value or previous months value
- Scope of final adjustment of dedication data
- Printing of acquaintance roll with provision of signature and space for pasting revenue stamp
- Printing of bank statement of net salary
- Printing of salary slip or salary certificate
- Arrear DA bill
- Supplementary pay bill and acquaintance report
- Abstract and disbursement report
- Monthly/ Yearly salary status or any employee
PF Monitoring System
- Individual interest calculation
- Individual PF Statement
- Total Interest calculation and statement
College Examination Module
- Entitlement Management – Attendance Tracking, Notices, Duty Chart Allocation, Room Allocation
- Score Management – Marks Tabulation, Marksheet, Certificates etc
- University Management – Sent-up Students, Registration issues for University, allocated by the University and linking to the master database, Tracking and reporting backlogs/failures and review details, Updating marks details as per reviewed results, Issuance or Transfer Certificate as applicable
Library Management System
- Member Management – Classification of Members (forms the basis of entitlement) Member Addition / Alteration / Removal, Pending Books, Fine etc with extensive search option
- Item Management – Addition / Alteration / Removal / Obsolence of All Library Items like Books, Reference Books, CDs, Periodicals with proper classification. The transfer of items (like for repairing, books are sent outside). Day-to-day operations like issue/ return / stock maintenance with extensive search option
- Procure Management – A suggestive list of procurement based on the requisition and prioritization based on the member category. Quotation, Vendor Analysis, Order, Receipt, Payment etc.
- The Library software should be able to correlate with Accounts and Students Information System
The software must be very user friendly. It should work on network and must be a multi-user system with secured access control of various levels. There must be very strong user-control and user-management in the software. The data must be stored securely. The user-control should have option to restrict Update/ Delete facility and feature to trace the user, who adds/ edits any data. There must be option to lock data manually or automatically.
The software must be modular with the scope of future enhancement. The software should also be able to prepare detailed reports transportable to Excel/ CSV format for web compatibility.